GREENEWAY IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Greeneway Improvement District was called to order on Tuesday, May 19, 2020, at 3:000 p.m. via telephonic conferencing due to the COVID-19 Executive Orders 20-52, 20- 69, & 20-112.

Richard Levey Amanda Kost Karen Duerr

Chairperson Assistant Secretary Assistant Secretary

(via phone) (via phone) (via phone)

Also, attending:

Lynne Mullins Jennifer Walden Amanda Lane Tucker Mackie Jeff Newton Larry Kaufmann

Scott Thacker

PFM	(via phone)
PFM	(via phone)
PFM	(via phone)
Hopping Green & Sams	 (via phone) Donald W. McIntosh Associates	(via phone)
Construction Supervisor & Construction Committee Member
(via phone)
District Landscape Supervisor & Construction Committee Member
(via phone)

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey noted for the record there were no members of the public present.

THIRD ORDER OF BUSINESS	Discussion	Regarding Executive Orders 20-52, 20-69
& 20-112

Ms. Walden explained the Governor issued Executive Orders 20-52, 20-69 & 20-112. These are included in the packet and state the District can hold the meetings via telephonic conferencing due to the COVID-19 situation. Also included is a proof of the ad that was placed for today's meeting, which notes those Executive Orders and the telephonic conferencing information for the public to join the meeting.

FOURTH ORDER OF BUSINESS		Consideration of the Minutes of the April 21, 2020, Board of Supervisors' Meeting

Board Members reviewed the minutes from the April 21, 2020, Board of Supervisors' Meeting.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Minutes of the April 21, 2020, Board of Supervisors' Meeting.

FIFTH ORDER OF BUSINESS		Consideration of the Minutes of the April 21, 2020, Auditor Selection Committee Meeting

Board Members reviewed the minutes from the April 21, 2020, Auditor Selection Committee Meeting.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Minutes of the April 21, 2020, Auditor Selection Committee Meeting.

SIXTH ORDER OF BUSINESS		Letter from Supervisor of Elections - Orange County

Ms. Walden explained the District is required to state on record the number of registered voters within the District. As of April 15, 2020, the District has 3,593 registered voters. No action is required.

SEVENTH ORDER OF BUSINESS		Consideration of Resolution 2020-06, Approving a Preliminary Budget for Fiscal Year 2021 and Setting a Public Hearing Date

Ms. Walden presented the Preliminary Budget for Fiscal Year 2121. Included is a column showing the year­ to-year variance for each item so the Board can clearly see which items are increasing or decreasing. Overall, the budget is staying the same as last year with total expenses of $911,167.85. It shows all assessments as on roll assessments but it will break out to show off roll assessments after the final budget is adopted. The biggest change is for Landscaping Maintenance due to Nemours Parkway Phase 7, which will come online during the Fiscal Year. District staff recommended August 18, 2020, as the public hearing date for consideration of the 2021 budget. Ms. Kost requested to have the public utilize the call-in number for participation. Usually, the regular dial in number is for District staff. Dr. Levey stated he has no problem allowing a public dial in number but allowing them to comment is problematic because there is no way to identify who is commenting. Dr. Levey requested a motion to approve Resolution 2020-06.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved Resolution 2020-06, Approving a Preliminary Budget and Setting a Public Hearing Date for August 18, 2020, at 3:00 p.m. at Dockside Lake Nona, 13623 Sachs Avenue, Orlando, FL 32827.

EIGHTH ORDER OF BUSINESS	District Management Fee Increase Letter for Fiscal Year 2021

Ms. Walden requested to table this item.

NINTH ORDER OF BUSINESS	District Counsel Fee Increase Letter for Fiscal Year 2021

Ms. Mackie requested to table this item.

TENTH ORDER OF BUSINESS		Ratification of Requisition Nos. 2018-65 - 2018-69 paid in April 2020 in an amount totaling $135,689.29

Board Members reviewed Requisition Nos. 2018-65 - 2018-69 paid in April 2020 in an amount totaling
$135,689.29. Dr. Levey noted that these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified Requisition Nos. 2018-65 - 2018-69 paid in April 2020 in an amount totaling
$135,689.29.

ELEVENTH ORDER OF BUSINESS	Ratification of Operation and Maintenance Expenditures paid in April 2020 in an amount totaling $80,469.78

Board Members reviewed the Operation & Maintenance Expenditures paid in April 2020 in an amount totaling $80,469.78. Dr. Levey noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified the Operation & Maintenance Expenditures paid in April 2020 in an amount totaling $80,469.78.

Mr. Kaufmann stated Berman Construction, LLC has a joint venture with Tavistock. A discussion took place about the Employee Leasing Agreement. Dr. Levey asked the District Management to report back to the Board about this arrangement and clarify for the Board what is happening.

TWELFTH ORDER OF BUSINESS	Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann presented a proposal for Centerline Drive Phase 2 - Parcel 24E with Donald W. McIntosh Associates, Inc. for additional services to include the design and permitting for the mass grading of Parcel 24E to be included with Centerline Drive Phase 2. These added services are to be Developer funded under the current construction funding agreement.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the recommendation for Work Authorization for Centerline Drive Phase 2 - Parcel 24E in the amount of $25,645.00 with Donald W. McIntosh Associates, Inc.

Mr. Kaufmann presented a proposal for Centerline Drive Phase 2 (Segment C) with DEVO Engineering for a geotechnical report and pavement design for the new multi-use trail.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the recommendation for Work Authorization for Centerline Drive Phase 2 (Segment C) with Devo Engineering in the amount of $1,800.00.

THIRTEENTH ORDER OF BUSINESS	Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the Statement of Financial Position and Budget to Actual through April 30, 2020. Ms. Walden noted that the District has spent a total of $455,000.00 vs an overall budget of $921,000.00. No action is required by the Board.

FOURTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager -

District Engineer -

No Report

Ms. Walden noted the next Board of Supervisors meeting is scheduled for Tuesday, June 19, 2020.

Mr. Newton reference the Construction Contract Status Memo (Minutes Exhibit A). Nemours Parkway Phase 7 - Jr. Davis Construction Company, Inc. is nearing completion and is anticipated to be certified complete by
next month's Board meeting.

Construction Supervisor -	No Report

District Landscape Supervisor-  No Report

FIFTEENTH ORDER OF BUSINESS		Supervisor and Audience Comments & Adjournment

Ms. Kost requested to have a call-in number available for the public due to the current situation with COVID-
19. Ms. Kost also explained there have been recent resident questions regarding the feasibility of having some sort of license plate camera installed in the District. A discussion took place.

There was no other business to discuss. Dr. Levey requested a motion to adjourn.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the May 19, 2020, meeting of the Board of Supervisors for the Greeneway Improvement District was adjourned.

Setary/Assistant  Secretary	ChairNice Chair

EXHIBIT A

MEMORANDUM

DATE:
DoNALD W. MclNTOSH Assoc1ATES1 INc.	TO:

FROM:

RE:

May 19, 2020

Greeneway Improvement District
Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. A copy of the latest Change Order log is attached.

CIVIL ENGINEERS

LAND PLANNERS

SuRVl::"□Rs

Nemours Parkway Phase 7 - Jr. Davis Construction Companv, Inc.

Construction Status: Force main corrections were completed on 04/30/20. Revised as built drawings were submitted to the City on 5/6/20 and FDEP clearance documents were submitted on 5/14/20.. The.Greenway Improvement District·will be invoicing the Boggy Creek Improvement District for improvements within the BCID boundary.

Change Order (C.O.) Status: None

Recommended Motion: None

Should there be any questions, please do not hesitate to call.

Thank you.

End of memorandum.
c:.		Larry Kaufmann Scott Thacker Chris Wilson Dan Young Tarek Fahmy

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax 407 644-8318

407-644-4068

F:\Proj2003\23216\ENGadmin\C\ec1350.docx
http://www.dwma.com

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 7 Change Order Log
Jr. Davis

C.0.#	
Date	
Description of Revision	
Additional Days	

Amount	

Status	New
Contract Amount Original Contract Data	

To Board	

Approval Date	

Notes	
						$6,312,2,16.78			

-•	
1	
2/8/2019	Contract adjustment for revision to include scope of work for addendums/plans issued after bid date.		
$	161,445.97	
Approved	
$	6,473,722.75	
2/19/2019	
2/19/2019		
	
5/20/2019	Add sanitary and reclaim service laterals intended to serve the Nemours Childrens's Hospital.		
$	12,879.00	
Approved	
$	6.486,601.75	
5/21/2019	
5/21/2019		

J	
9/12/2019	
Contract Calendar Extension - Add 60 Days	
60	
$	
Approved	
$	6,486,601.75	
9/17/2019	
9/17/2019		

1	
9/19/2019	
Landscaping and Irrigation Revisions		
$	49,204.52	
Approved	
$	6,535,806.27	
10/15/2019	
10/15/2019		

§	
1/15/2020	
Modify Ramps at Nemours Hospital		
$	17,168.75	
Approved	
$	6,552,975.02	
1/21/2020	
1/21/2020		

6	
4/21/2020	
Direct Owner Purchase Reconciliation		
$	(1,262,145.00)	
Approved	
$	5,290,830.02	
4/21/2020	
4/21/2020		

F:\Forms\Construction\Logs\CDD LOGS	CO Nemours 7 Greenway	5/18/2020	Page 1