GREENEWAY IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Greeneway Improvement District was called to order on Tuesday , February 16, 2021, at 3:01 p.m. at Courtyard Orlando Lake Nona, 6955 Tavistock Lakes Blvd , Orlando, FL 32827

Present:
Karen Duerr Chad Tinetti Matthew Franko
Antoinette Munroe

Board Member Board Member Board Member
Board Member Uoined at 3:05 p.m.)

Also attending:
Jennifer Walden Lynne Mullins Tucker Mackie Deb Sier

PFM PFM
Hopping Green & Sams Hopping Green & Sams

(via phone) (via phone) (via phone)

Jeff Newton Larry Kaufmann

Scott Thacker Matt McDermott

District Engineer	(via phone) Construction Supervisor & Construction Committee Member	(via phone)
District Landscape Supervisor	(via phone) Construction Committee Member

SECOND ORDER OF BUSINESS	Public Comment Period

Ms . Walden asked for any public comments. There were no comments at this time.

THIRD ORDER OF BUSINESS		Swearing in Newly Elected Board Member

Ms . Munroe is not physically present and will be administered the oath of office prior to the next meeting.

FOURTH ORDER OF BUSINESS		Consideration of the Minutes of the January 19, 2021, Board of Supervisors' Meeting

The Board reviewed the minutes of the January 19, 2021, Board of Supervisors Meeting.

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On Motion by Ms. Duerr second by Mr. Tinetti, the Board of Supervisors for the Greeneway Improvement District approved the Minutes of the January 19, 2021, Board of Supervisors' Meeting.

FIFTH ORDER OF BUSINESS		Consideration of Resolution 2021-04, Election of Officers

The Board tabled Resolution 2021-04, Election of Officers for consideration after Ms. Monroe has been sworn in.

SIXTH ORDER OF BUSINESS		Consideration of lnterlocal Agreement between the Poitras East Community Development District and the Greeneway Improvement District regarding Construction of Centerline Drive Segment F

Ms. Mackie reviewed the lnterlocal Agreement. Centerline Drive Segment F is located in the Greenway District. It is a continuation of Centerline Drive Segment G, which is located within Poitras East CDD. When projects cross over boundary lines it is typical for Districts to agree on a single District that will be responsible for letting and administering the contract. Included within the agenda package is an lnterlocal Agreement that would designate  and authorize Poitras East CDD to bid and construct Centerline Drive Segment F, the cost of which would be borne by Greeneway. There is a boundary amendment and new district establishment previously approved and underway which would remove certain property from the existing Greeneway boundary and create a new District called the Midtown Improvement District. Once the Midtown District has been established, the majority of the remaining infrastructure currently lying within the Greeneway boundary will be within the new Midtown boundary. Ms. Mackie requested a motion from the Board to approve  the Interlocal Agreement.

The bid would be by invitation only to the Qualified Contractors and it is awarded to the lowest bidder. Poitras will continue to keep the Greeneway District apprised of the status of the contract along the way. There is no additional cost for Poitras East to administer  this contract, and there may be some cost savings due to a reduction in duplicative costs and other efficiencies in contract administration.

A Board Member asked the Midtown  District will be in place prior to construction  of future phases of Centerline Drive. Ms. Mackie provided a status update on Midtown Improvement District. The petition has been finalized and District Counsel has reached out to the City to file the petition. A boundary amendment is a 3-4 month process. It is anticipated that the Midtown District will be responsible for bidding any portion of Centerline within its boundaries once established.

On Motion by Ms. Duerr, second by Mr. Franko the Board of Supervisors for the Greeneway Improvement District approved the lnterlocal Agreement between the Poitras East Community Development District and the Greeneway Improvement District regarding  Construction  of Centerline Drive Segment F.

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Mr. Munroe arrived and joined the meeting in progress at 3:05 p.m. Ms. Walden administered the Oath of Office to Ms. Munroe. The Board then considered Resolution 2021-04, which was tabled earlier in the meeting. The current slate of officers is Mr. Tinetti as Chair, Ms. Duerr as Vice-Chair, Ms. Walden as Secretary, Ms. Mullins, Mr. Franko, and Ms. Kost as Assistant Secretaries,  Ms. Lane as Treasurer and Ms. Glasgow as Assistant Treasurer. Ms. Walden asked to have Ms. Munroe added to the slate of officers as an additional Assistant Secretary.

On Motion by Ms. Duerr, second by Mr. Tine tti, the Board of Supervisors for the Greeneway Improvement District approved Resolution  2021-04, Election of Officers: as follows, Mr. Chad Tinetti as Chair, Ms. Karen Duerr as Vice-Chair , Ms. Jennifer Walden as Secretary, Ms. Lynne Mullins, Mr. Franko, Ms. Amanda Kost, and Ms. Antioinette Munroe as Assistant Secretaries, Ms. Amanda Lane as Treasurer and Ms. Jennifer Glasgow as Assistant Treasurer.

SEVENTH ORDER OF BUSINESS		Ratification of Operation and Maintenance Expenditures Paid in January 2021 in an amount totaling
$70,044.02

The Board reviewed Operation and Maintenance Expenditures Paid in January 2021 in an amount totaling $70,044.02. These have been approved and just need to be ratified by the Board.

On Motion by Mr. Tinetti, second by Ms. Duerr, the Board of Supervisors for the Greeneway Improvement District ratified the Operation and  Maintenance  Expenditures  Paid in January 2021 in an amount totaling $70,044.02.

EIGHTH ORDER OF BUSINESS	Recommendation	of·	Work Authorizations/Proposed Services

Ms. Walden presented the proposal to replace eight Crepe Myrtles in the amount of $3,703.00.

On Motion by Mr. Tinetti, second by Ms. Duerr, the Board of Supervisors for the Greeneway Improvement District approved the proposal to replace eight (8) Crepe Myrtles in the amount of
$3,703.00.

NINTH ORDER OF BUSINESS

Review of District's Financial Position and Budget to Actual YTD

The Board reviewed the District's financial position. Total expenses through  the end of January were just under $281,000.00 vs. a budget of $921,000.00. No action was required by the Board.

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TENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager -

District Engineer -

No Report

Ms. Walden noted the next meeting is scheduled for March 16, 2021, which is Spring Break week. Ms. Walden wanted to confirm there will be a quorum. Ms. Munroe and Mr. Franko will be in attendance and Ms. Walden will check with Ms. Kost.

Mr. Newton submitted a Construction Status Memorandum (Exhibit A) which was covered under the lnterlocal Agreement discussion.

Construction Supervisor -	No Report

District Landscape Supervisor-   No Report

ELEVENTH ORDER OF BUSINESS	Supervisor and Audience Comments
& Adjournment

There were no Supervisor requests or audience comments. Ms. Walden requested a motion to adjourn.

On Motion by Ms. Duerr, second by Mr. Franko , with all in favor, the February 16, 2021, meeting of the Board of Supervisors for the Greeneway Improvement District was adjourned.

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EXHIBIT A

DONALD W. MCINTOSH AsSOCIATES, INC.	DATE:

TO:

FROM:

RE:

MEMORANDUM

February 16, 2021

Greeneway Improvement District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Constrnction Contract Status

Dear Board Members ,

CIVIL ENGINEERS

LANO PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax 40 7-6 44-831 8

40 7-644-4068

http:/ / www.dwm a.com

Please accept this correspondence as a current summary of our constrnction contract status. Listed below by project is a brief summary of recent contract activity.

Centerline Drive Phase 2 (aka Segment F):

Construction Status: The master developer has requested that the District proceed with the constrnction of this project. It is the recommendation of District staff that the management of this construction project be delegated to the Poitras East Community Development District for construction concurrently with their Poitras East Master Infrastructure Phase IC project, which includes Centerline Drive Segment G. This is a logical and efficient relationship because Centerline Drive Segment F (a GID project) is a continuation of Centerline Drive Segment G (part of PECDD's Master Infrastructure Phase IC project).

Change Order (C.O.) Status: None

Recommended Motion: Authorize the Poitras East Community Development District to advertise Centerline Drive Phase 2 (aka Segment F) for bid concurrently with Poitras East Master Infrastructure Phase 1C and direct District counsel to prepare the required agreement between the two districts.

Should there be any questions, please do not hesitate to call. Thank you.
End of memorandum. c:	Larry Kaufmann
Matt McDermott Chris Wilson Dan Young Tarek Fahmy

F \Proj2003\232 l 6\ENGadm in\C\ec1385 Construction Memo 2-16- 21.docx