GREENEWAY IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Greenaway Improvement District was called to order on Tuesday, January 21, 2020, at 3:00 p.m. at 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. Members
. listed below constituted a quorum.

Richard Levey Chad Tinetti Amanda Kost Karen Duerr

Also attending:

Lynne Mullins Jennifer Walden Tucker Mackie Emma Gregory Jeff Newton Larry Kaufmann Scott Thacker

SECOND ORDER OF BUSINESS

Chair
Vice-Chair Assistant Secretary Assistant Secretary

PFM PFM
Hopping Green & Sams Hopping Green & Sams
Donald W. McIntosh Associates
Construction Supervisor & Construction Committee member District Landscape Supervisor & Construction Committee member

Public Comment Period

Dr. Levey noted that there were no members of the public present.

THIRD ORDER OF BUSINESS		Consideration of Minutes of the December 17, 2019 Board of Supervisors' Meeting

Board Members reviewed the minutes from the December 17, 2019 Board of Supervisors' Meeting.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greenaway Improvement District approved the minutes of the December 17, 2019 Board of Supervisors' Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2020-03, Adopting an Internal Controls Policy

Ms. Mackie explained Resolution 2020-03 and the attached policy deals with a revision to Florida Statutes that were adopted during the last legislative session and requires governmental entities to have internal controls and policies in place to deal with fraud, waste, and abuse. District Counsel worked with District Management and Auditors to develop internal controls. PFM has always had internal controls, but a written policy is evidence that the District is in compliance with the Statute.
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On Motion by Ms. Kost, second by Ms. Duerr, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved Resolution 2020-03, Adopting an Internal Controls Policy.

FIFTH ORDER OF BUSINESS		Consideration of Request to Advertise for Centerline Drive Segment F

Mr. Kaufmann explained the Board previously reviewed this at the last meeting, but it is being brought back before the Board today accompanied by a map. District staff is requesting authorization to advertise for pre­ qualified contractors to submit bids on the construction of the roadway and utilities.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Request to Advertise the Invitation to Bid for Centerline Drive Segment F.

SIXTH ORDER OF BUSINESS		Ratification	of	Requisition Nos. 670 - 672 & 2018-41 -
2018-48	Approved	in December 2019 in an amount
$108,727.83

Board Members reviewed Requisition Nos. 670 - 672 & 2018-41 - 2018-48 Approved in December 2019 in an amount $108,727.83. Dr. Levey noted that these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Kost, second by Ms. Duerr, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified Requisition Nos. 670 - 672 & 2018-41 - 2018-48 approved in December 2019 in an amount $108,727.83.

SEVENTH ORDER OF BUSINESS	Ratification of Operation and Maintenance Expenditures Paid in December 2019 in the amount totaling $149,839.50

Board Members reviewed the Operation & Maintenance expenditures paid in December 2019 in the amount totaling $149,839.50. Dr. Levey noted that these have already been approved and paid and just need to be ratified by the Board.

2

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified the Operation & Maintenance expenditures paid in December 2019 in the amount totaling $149,839.50.

EIGHTH ORDER OF BUSINESS		Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann presented a Work Authorization from Donald W. McIntosh Associates, Inc. for additional survey services for design of Centerline Drive utilities from Hitchings Ave. to Centerline Drive in the amount of $4,100.00.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved Work Authorization from Donald W. McIntosh, Inc. for additional survey services for design of Centerline Drive utilities from Hutchings Ave. to Centerline Drive in the amount of
$4,100.00.

NINTH ORDER OF BUSINESS		Review of District's Financial Position and Budget to Actual YTD

The Board reviewed the District's financial position. Ms. Walden explained through the end of December the District had expenses of a little under $190,000.00. The District is running under budget and there is no action required by the Board.
TENTH ORDER OF BUSINESS		Staff Reports District Counsel -	Ms. Mackie introduced Ms. Greggory to the Board.

District Manager -	Ms. Walden noted that the next meeting is scheduled for Tuesday,
February 18, 2020.

District Engineer -	Mr. Newton circulated the Construction Contract Status Memorandum
(Minutes Exhibit A).

Lift Station No. 7 was successfully started up on January 16, 2020. Final inspection of the Nemours Parkway Phase 7 project is anticipated for late January or early February, after completion of punch list items. GID will be invoicing the Boggy Creek Improvement District for improvements within the BCID boundary. Jr. Davis Construction is requesting approval of Change Order No. 5 in the additive amount of $17,168.75 for sidewalk connections and ramp adjustments in front of Nemours Hospital, which will be passed through as a BCID cost.
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On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved Change Order No. 5 to the Nemours Parkway Phase 7 Contract with Jr. Davis Construction in the additive amount of $17,168.75.

Construction Supervisor -

Lake Nona Kellogg Avenue Extension had a pre-final inspection with the City on 1/16/20. The Contractor has made the required repairs to drainage system. Final as-builts and certifications will follow. All work must be completed and accepted prior to release of remaining retainage.

No Report

ELEVENTH ORDER OF BUSINESS	Supervisor	and	Audience Comments & Adjournment

Dr. Levey called for Supervisor requests. Hearing none, he requested a motion to adjourn.

On Motion by Ms. Duerr, second by Ms. Kost, with all in favor, the January 21, 2019 Meeting of the Board of Supervisors for the Greeneway Improvement District was adjourned.

��    Secretary/ Assistant Secretary

lld/L:t/7(
ChairNice Chair

4

DONALD W. MclNTOBH

DATE:	January 21, 2020

MEMORANDUM

EXHIBIT A

ASSOCIATES, INC.	TO:	Greeneway Improvement District
Board of Supeivisors

FROM: RE:

Donald W. McIntosh Associates, Inc. District Engineer
Construction Contract Status

CIVL ENGINITAO

LANO  PIANNERS

Su1-1vtYUHti

2200 Park Ave. North

Winter Park, FL

32789--2355

Fax 407-644--8318

407-644-406B

http://www.dwma.com

Dear Board Members,
Please accept this conespondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.
Nemours Parkwav Phase 7 -Jr. Davis Construction, Inc.
Construction Status: Lift station startup took place on 1/16/20. Final inspection ofthe project is anticipated in late-January or early-February, after completion of punch list items. The Greenway Improvement District will be invoicing the Boggy Creek Improvement District for improvements within the BCID boundary.
Change Order (C.O.) Status: Change Order No. 5 in the additive amount of $17,168.75 for sidewalk connections and associated ramp adjustments in front of Nemours Hospital. This is a GID contract but this change order will be a BCID cost.
Recommended Motion: Approve Change Order No. 5 in the additive amount of $17,168.75.

Lake Nona Kellogg Avenue Extension - DeWitt Excavation
Construction Status: Pre-final inspection occuned on 1/16/20. Contractor is final grading and intends to have a final inspection later this week. Final as-builts and cert,fications will follow. All work must be completed and accepted prior to release of remaining relainage.
Change Order (C.O.) Status: None
Recommended Motion: None
Should there be any questions, please do not hesitate to call. Thank you..
End of memorandum. c:	Larry Kaufmann
Sc;;ott Thacker Troy Davidson Dan Young Tarek Fahmy

P:\Proj2003\232I 6\ENGadm ii;\C\ecl33 l ,docx

�

C.0.#	0..	O.C11ptio11 of Revision	Additional

Coi1raCI adjustment for revision to Include 2/8/2019	soope ofwcr1c for addendums/plans issued

Add sanitary and reclaim seivice laterals 5120/2019 Intended to servethe Nemour.s Childrens'�
Hospital.

after bid date.

LAKE NONA SOUTH
Greenaway Improvement District Nemours Parkway Phase 7 Change Order Log

New

Jr. Davis

Amount	SCalua

CorC!ilctAmCQ11
Otiginll eont,g1 Date '6,312,276.78
$	161,445.97     Approved	$	6,473,722.75

ToBoanl	App<OWIO.O	Nata

2/19/2019

2/19/2019

$

12,879.00

Approved

3	9/12/2019  Contract Calendar Extension - Add 60 Days	60	$	.

$

6,486,601.75

10/15/2019

$·	6,486,601.75

5/21/2019	5/21/2019

9/17/2019	9/17/2019

�	9119/2019

Lardscaping am lrTiQation ReviSiorls

$	49,204 52	App-oved	$	6.535,806.27

10/15/2019

g	1115/2020 Modify Ramps at Nem0<r.1 Hospital

f;\Fo,ms\C.onsuuctlon\l.ogslCOO LOGS

$17,168.75	Perding	$	6,552,975.02

CO Hemo.n 7 Greenway

1/2112020

112C/20?.0	Page 1

Greeneway Improvement District
CONTRACT CHANGE ORDER
Change Order No. 	5-

Project:	Nemour s  Parkway Phase 7	 Engineer:	Donald W. McIntosh Associates, Inc.
Contractor:	Jr. Davis Construction Company

ITEM NO	WORK PERFORMED

1	Modify R amps at Nemours Hospital

Date

DESCRIPTION OF CHANGE

ADD

1/16/2020

AMOUNT
I(-)

$	17,168.75

Net Change Order Amount ---'-$ 	---'17,-168-.75-
Contract Amount Prior to Change Order $ 6,535,806.27
Revised Contract Amount $ 6,552,975.02 COMMENTS:	
 	See attached backup provided by Jr. Davis Construction Company.

Acceptable To:	 		Date:	 Jr. Davis Construction

Approved By:	 	Date:	
Greeneway Improvement District

c: Jeffrey J. Newton, P.E.

F:\Proj2016\ l 6l06\CONSTadmin\Prod\Change Orders\cp224 CO No. 5

NEMOURSPARKWAYPHASE7-REV11PLAN
CHANGES

- -
Jr. D,ms Conslruclion Compc,117, Inc.

JR. DAVIS CONSTRUCTION
210 S. HOAGLAND BLVD. KISSIMMEE, FL 34741
Contact:	CONOR MACNAMARA

Phone: Em11il:

407-870-0066
CONOR.MACNAMARA@JR-DAVIS.COM

Quote To:

Greeneway Improvement District		Proposal Date: DateofPlans: Revision Date:

1/812020
1/30/18
9/26/19

ITEM	DESCRIPTION	QUANTITY	UNIT	UNJTPRICE
GENERAL CONDITIONS
llO GENERAL CONDITIONS	1.00	LS	1,415.00 GENERAL CONDITIONS TOTAL

AMOUNT

1,415.00
Sl,415.00

	MODIFY ADA RAMPS AT NEMOURS HOSPITAL		
310	DEMO EXISTING RAMPS & CURB BEHIND ADA MATS	10.00	EA	125.00	1,250.00	
330	NEW 5' WIDE HANDICAP RAMPS WITI-1 CURB	 	10.00 	EA	1,180.00	11,800.00	
335	NEW SIDEWALK BEHJND RAMPS - ISOLATED PRODUCTION	35.00	SY	38.75	1,356.25	
340	ASPHALT 1RAIL - 6" CONCRETE INSTALLED	35.00	SY	38.50	1,347.50	
	MODIFY ADA RAMPS AT NEMOURS HOSPITAL				SU,753.75	
GRANDTOTAL					517,168.75	

NOTES:
TIJJS PROPOSAL IS INCLUSIVE OF CHANGES PER THE REVISED CNILDRAWINGS RECEIVED ON I0n/19.
JDC Reference: 196I RFC006 CC:TBD

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